Companion to the one-pager · for the partner conversation
Phases 2–4 and ongoing support.
What it would cost to go all the way to a fully replaced Magnum, and what running the new system costs long-term.
£19,500
total Phase 1 → Phase 4 · Magnum fully replaced
Why this page exists
The one-pager commits to Phase 1 only — that's the smallest decision we wanted to put in front of you. But it's reasonable to want a view of the next steps before you say yes to the first one. This page covers what Phases 2, 3 and 4 would cost individually, what the cumulative number is, and what running the new system would cost monthly after that.
None of these numbers are commitments. Each phase is still a separate decision you make at the time. They're shown so you can see the shape of the whole road, not just the first turn.
Phase 1 · already proposed
Stock-Count Companion + cleaned product database
£4,500
4 weeks · half upfront, half on delivery
- Smartphone stock-counting tool used by staff in the yard
- Damaged-stock logging with photos
- Cleaned product database (your data, modern format, fully owned)
- Live admin dashboard
- Training + handover
Phase 2 · if you continue
One new till running parallel to Magnum
£5,000
~6–8 weeks · half upfront, half on delivery
- Browser-based till UI on a third device, running alongside Magnum (Magnum stays in charge during this phase)
- Per-staff PIN login — every transaction tagged to a person for the first time
- Sales captured in your own database, so you can compare new vs Magnum side-by-side
- Proper thermal receipt printer supplied (replaces the A4 office printer — pays back in paper & ink within a year)
- Two short training sessions, one for owners and one for counter staff
Phase 3 · the biggest single value step
Credit-account module + Dojo payments integration
£5,500
~6–8 weeks · half upfront, half on delivery
- All ~150 credit customers loaded with balances, limits, history
- Over-limit rule built exactly as Hassan described — block credit-extension but allow the customer to pay cash/card
- Monthly statements (PDF + email) — replaces "we should send these but don't" with "they go out on the 1st of every month automatically"
- Dojo terminal integration — the amount goes from till to card machine automatically, no more typing the total on the card reader by hand (eliminates a class of cash-up errors)
- This is the phase that pays for itself fastest — Hassan estimates 4–6 hours a week of his time goes on credit-account reconciliation today
Phase 4 · the cutover
Magnum off — all tills migrated
£4,500
~4–6 weeks · half upfront, half on delivery
- Both tills cut over to the new system as the primary EPOS
- Magnum licence cancelled at the next renewal — that's £540/year back in your pocket from this point on
- Full Z reading + end-of-day cash-up reports rebuilt in the new system
- Monthly Excel export for your accountant — automated
- Final staff training across everyone who uses a till
- 30 days of close attention after cutover to catch any teething issues
Total Phase 1 → Phase 4 · fully off Magnum
£19,500
Spread across roughly 7–8 months. Each phase is paid as it starts. You decide one phase at a time, never the whole thing in one go.
Ongoing support — what it costs to run the system long-term
This is the question Hassan asked us to surface specifically: once everything is built and live, what does it cost to keep it running and supported?
During the build (Phase 1 → 4)
Included — no extra fee
£0
While we're actively building phases, support is part of the phase price. Bugs, questions, small tweaks — all included. Nothing extra to pay alongside the £4,500–£5,500 per phase.
From Phase 4 onwards · standard
All-inclusive monthly
£300 / month
Covers everything: hosting, security updates, automated backups, bug fixes, staff support questions, and 2 hours per month of small changes / improvements. Anything bigger we quote separately. Cancel any time with 30 days' notice.
After 24 months on the system
Maintenance-only
£200 / month
Once the system is established and stable, the monthly drops to hosting + maintenance + bug-fix-only. Changes and new features are quoted as one-off pieces of work when you want them.
For comparison: you currently pay Magnum £540/year (~£45/month) for a licence, with no real support — the last quote to add features was £80,000. The new arrangement is higher monthly (£300 standard, £200 long-term maintenance), but it includes an actual support relationship and the system is fully yours. Total cost over 3 years of ownership including build phases sits roughly £30k–£36k depending on which support tier you settle into — comfortably below the single Magnum quote, with materially more business capability for the spend.
A reminder of the deal
Each of Phases 2, 3, and 4 is a separate decision. If you stop after any one of them, you keep what's been delivered up to that point — the stock-counting tool, the till in parallel, the credit module — whatever has been built. The ongoing monthly only starts once Phase 4 lands and Magnum is off. Until then, everything is covered by the phase prices.
What sits beyond Phase 4 — for context only
Two further phases exist on the long-term map but aren't priced here because they're optional and dependent on the business direction at the time:
- Phase 5 — customer-facing website with product search, phone-OTP login, trade-customer credit view. The "capture new customers" piece.
- Phase 6 — click & collect, plus the architecture to add a second branch if you ever open one.
Pricing for these would be discussed when (or if) you want them — typically in the same £4.5k–£6k per phase range, on the same single-decision-at-a-time basis.
Hassan Iqbal
Your manager · Tannery Building & Fixing
Ilya Krasikov
krasikov.uk · ilya@krasikov.uk